Terms and Conditions | Wycombe Abbey International School Bangkok*

1)Who we are (Data Controller)

Wycombe Abbey International School Bangkok*

Address: 198,Moo 4, Soi Sarasetthasiri, Suvarnabhumi 3Road, Bangchalong Sub-district, Bang PleeDistrict,Samut Prakan 10540 Thailand

Email: Info@wasbkk.com

Phone: +66 2080 6200

We are the data controller for personal data processed through this Website.

2) What personal data we collect

• Identity & Contact Data: name, email, telephone, postal address, relationship to student.
• Student Application & Enquiry Data: date of birth, nationality, languages, current school, learning and pastoral needs, dietary or medical information you choose to provide, admissions documents, visit/tour bookings.
• Employment/Recruitment Data: CV/resume, qualifications, work history, references, and other data you provide in an application.
• Marketing Preferences: newsletter opt-in/opt-out, event registrations.
• Technical & Usage Data: IP address, device identifiers, browser type, pages viewed, referral URLs, session information, and cookie IDs (see Cookies).
• Media/Content Submissions: information you provide via forms or uploads.

If you provide data on behalf of another person (e.g., your child), you confirm you have the authority and any required consent to do so.

3) Legal bases for processing (Thailand PDPA)

We process personal data under one or more of the following legal bases:

• Consent (e.g., marketing communications, certain admissions data, or special/health data).
• Contract (to take steps at your request before entering into a contract, or to perform a contract with you).
• Legal obligation (to comply with Thai laws and regulations).
• Vital interests (e.g., in an emergency relating to health or safety).
• Legitimate interests (e.g., to operate, secure, and improve our Website and services, provided these interests are not overridden by your rights).

Where required, we will request your explicit consent (e.g., for sensitive personal data such as health information).

4) How we use personal data (Purposes)

• Respond to enquiries, provide information, arrange campus visits or events.
• Manage admissions and enrolment processes (enquiries, applications, assessments, offers).
• Communicate important updates, administrative notices, and service-related messages.
• Send marketing communications and newsletters (only where consented or otherwise permitted).
• Manage recruitment and HR processes for job applicants.
• Operate, maintain, secure, and improve the Website, including analytics and troubleshooting.
• Meet legal, regulatory, audit, and compliance obligations; exercise or defend legal claims.
• Support school operations, safety, safeguarding, and risk management.

If we cannot collect certain data, we may be unable to provide services you request (e.g., process a visit or application).

5) Cookies and similar technologies

We use cookies and similar technologies to make the Website work, enhance performance, and analyze usage.

Types: essential/session cookies; security tokens; preference/functional cookies; and analytics cookies.

Managing Cookies: You can control cookies through your browser settings. Disabling some cookies may affect site functionality.

Where required by law, we will request consent before setting non-essential cookies.Learn more at www.allaboutcookies.org.

Learn more at www.allaboutcookies.org.

6) Children and minors

Our Website is intended for parents/guardians, students, and prospective staff. If you are under 18, please use the Website with your parent/guardian.

We only collect a child’s data with parental/guardian consent or as otherwise permitted by law.

Parents/guardians may contact us to review or request deletion of their child’s data.

7) Sharing and international transfers

We may share personal data with:

• Group entities and partners supporting school operations and marketing under appropriate safeguards.
• Service providers (e.g., IT hosting, admissions platforms, analytics, email/CRM, marketing).
• Professional advisers (e.g., auditors, legal counsel).
• Regulators and public authorities when legally required.
• Successors in the event of a reorganisation or transfer of operations.

Because WAIS Bangkok is part of a broader international ecosystem, data may be transferred to jurisdictions outside Thailand (e.g., the UK, Singapore, Hong Kong/China, or others).

We will ensure that appropriate transfer safeguards are in place and that recipients provide a level of protection comparable to Thai PDPA requirements.

8) Data retention

We retain personal data only as long as necessary for the purposes set out above, to comply with legal obligations, and to establish, exercise, or defend legal claims.When data is no longer needed, we will delete it or anonymise it within a reasonable timeframe.

9) Security

We implement administrative, technical, and physical safeguards designed to protect personal data against unauthorised access, disclosure, alteration, or destruction.

However, no online system can be guaranteed 100% secure. We regularly review and enhance our security measures.

10) Your rights (PDPA)

Subject to applicable law, you may have the right to:

• Access your personal data and request a copy.
• Rectify inaccurate or incomplete data.
• Erase data in certain circumstances.
• Restrict or object to processing in certain circumstances (including direct marketing).
• Withdraw consent at any time where processing is based on consent (this will not affect the lawfulness of processing prior to withdrawal).
• Data portability where applicable.
• Complain to Thailand’s Personal Data Protection Committee (PDPC).

To exercise your rights, please contact us (see Contact below). We may request information to verify your identity. We will respond within a reasonable period and in accordance with the PDPA.

11) Third-party websites

The Website may contain links to third-party sites. We are not responsible for those sites’ privacy practices or content. Please review their policies before providing personal data.

12) Updates to this policy

We may update this Privacy Policy from time to time. The updated version will be posted on the Website with a new effective date.

13) Contact us